THE BELGIAN OPHTHALMIC ASSOCIATIONS
Programme overviewGuidelines Speakers AMICO 2021 Virtual – LIVE PRESENTATIONS from home
Procedure for speakers who will present live from home
Speakers who have chosen to present live from home must carefully read the following guidelines.
IMPORTANT DATES AND DEADLINES
- Monday 8 March – deadline delivery of your PPT presentation – send your PPT via WeTransfer or e-mail to mieke.akkers@ophthalmologia.be
- Friday 12 March – attend one of the 3 test sessions organized by the technical crew of the company Eventronics (strongly recommended). The test sessions will be set-up through Microsoft Teams - you will receive a Teams invite well in time.
- 9:00 to 10:00
- 12:00 to 14:00
- 17:00 to 18:00
- Saturday 13 March – AMICO 2021 – connect to your session 30 min before the start of your session
Strictly respect your allocated speaking time. Questions from the audience may come via the Q&A module of the platform. If time permits the moderator will allow you to answer them.
The entire congress will be recorded and remains available to AOB members for 1 months. For on-demand viewing (no accreditation possible).
Technical instructions
What do you need?
GOOGLE CHROME is the right browser to enjoy all functionalities and avoid problems. Avoid using VPN connection
A computer with a stable broadband internet connection, microphone, and webcam.
Test your connection here
On 13 March the technician will run your presentation from the platform. You will be connected through Microsoft Teams.
In order to move through your presentation you will be able to use your smartphone. The technician will inform you about this functionality during the test on 12 March. However if you do not feel comfortable you can always instruct the technician to move the slides for you by telling him to proceed to the next slide.
Tips & tricks:
Computer:
Make sure your computer is up-to-date and running stable (no warning messages, annoying advertisement pop-ups, software update reminders). Close all software programs you won't be needing during your presentation to avoid unwanted notification messages (incoming e-mails, calendar reminders). If you are using a laptop, make sure your power adaptor is connected so your computer doesn't run out of battery.
Internet connection:
If you can view any YouTube video (https://www.youtube.com) without interruptions or hiccups in browsing, video, or audio – you are good to go! If you are having troubles or things are going slowly, try moving closer to your wi-fi router or connect your computer via a network cable for a better internet connection.
Audio: Choose a quiet environment, free of any distractions (no open windows, no street noise from roadworks or passing vehicles with sirens, no kids or pets around). It is strongly advised to use a headset with microphone to reduce environment noise and have a good quality audio.
Video: Check your camera image for any distractions or private items that are visible in your video background (family pictures, prints on the walls with confidential info) – remove anything you don't want others to see. Check whether your face is sufficiently lit, and if your facial expressions are clearly visible on screen. Avoid pointing the camera to windows (backlight) and try adding an extra light behind your camera to make your face more visible if necessary.
Tips & tricks:
Computer:
Make sure your computer is up-to-date and running stable (no warning messages, annoying advertisement pop-ups, software update reminders). Close all software programs you won't be needing during your presentation to avoid unwanted notification messages (incoming e-mails, calendar reminders). If you are using a laptop, make sure your power adaptor is connected so your computer doesn't run out of battery.
Internet connection:
If you can view any YouTube video (https://www.youtube.com) without interruptions or hiccups in browsing, video, or audio – you are good to go! If you are having troubles or things are going slowly, try moving closer to your wi-fi router or connect your computer via a network cable for a better internet connection.
Audio: Choose a quiet environment, free of any distractions (no open windows, no street noise from roadworks or passing vehicles with sirens, no kids or pets around). It is strongly advised to use a headset with microphone to reduce environment noise and have a good quality audio.
Video: Check your camera image for any distractions or private items that are visible in your video background (family pictures, prints on the walls with confidential info) – remove anything you don't want others to see. Check whether your face is sufficiently lit, and if your facial expressions are clearly visible on screen. Avoid pointing the camera to windows (backlight) and try adding an extra light behind your camera to make your face more visible if necessary.
PPT format 16:9
Start you presentation with your conflict of interest.
The language of the presentation and your slides need to be in english.
If any question please contact mieke.akkers@ophthalmologia.be